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Ethics Committee

Submission of Research Proposals

Automation Project Submission

Digitization and Monitoring of the Research Project Submission and Evaluation Process

The submission and evaluation of research projects is a critical process that requires rigorous documentation, transparency in decision-making, and full traceability of interactions between applicants and evaluating entities.

Based on these needs, LynxiT has developed a fully digital Research Project Submission application that enables centralized management of the entire application lifecycle, from initial submission through final decision-making and case closure.

The solution ensures the structured organization of documentation, real-time tracking of the status of processes, and formal communication among all parties involved, eliminating manual processes, informal email exchanges, and the circulation of paper documents.

Structured management of the process and stakeholders

The application provides integrated support for the various roles involved in the process, namely:

Applicant organization
Secretariat of the Ethics Committee
Chair of the Ethics Committee
Rapporteurs
Board of Directors
Other organizations involved in the project

Each stakeholder has access only to the information relevant to their role and responsibilities, ensuring confidentiality, control, and procedural efficiency.

Digital, Controlled Operating Flow

The process begins when the applicant submits the required data and documentation via an online form. In exceptional cases, it is possible to attach requests received by email, ensuring that all information is integrated into the same digital process. The solution automatically manages the various stages of the process, including:

Initial State
Under Treatment
Request for Clarification
Awaiting the Appointment of Rapporteurs
Pending Decision
Under Review
In Conclusion
Closed

All status changes are logged, along with a complete history of decisions, requests for clarification, responses, and associated documents.

Evaluation, opinions, and deliberation

The app allows you to:

Preliminary assessment by the Secretariat
Requesting and Managing Clarification Requests
Appointment of rapporteur(s) by the Chair of the Ethics Committee
Controlled access for rapporteurs to project documentation
Preparation, updating, and digital signing of technical opinions
Submission of the opinion for approval and subsequent deliberation by the Board of Directors

The final decision is formally communicated to the applicant, with automatic notification to the entities involved.

Features

Online submission of projects and related documentation
Management of Statuses and Approval Workflows
Complete record of interactions and decisions
Handling Requests for Clarification
Appointment and Collaborative Work of Rapporteurs
Preparation and signing of legal opinions
Automatic email notifications
Complete and auditable history of processes
Centralized digital archive

Benefits

Significant reduction in the time it takes to process cases
Elimination of physical processes and heavy use of paper
Greater transparency and traceability of decisions
Standardization of submission and evaluation procedures
Structured communication among all parties
Improving Administrative Efficiency
Environmental sustainability
A fair, impartial, and fully documented process

A Submission of Research Proposals LynxiT transforms a complex, manual, and fragmented process into a a digital, organized, and transparent workflow, ensuring control, efficiency, and reliability at every stage of the process.

Better organization. Greater transparency. Improved research management.

Ethics Committee​

Submission of Research Proposals​

Automation Project Submission​

Digitization and Monitoring of the Research Project Submission and Evaluation Process​