Diaper Management

Management of the Distribution of Incontinence Devices

Automation of Incontinence Device Dispensing Management

Digitization, monitoring, and traceability of the prescription and dispensing process

The management of incontinence device prescriptions in the context of primary health care is a sensitive process that has a direct impact on cost control, equitable distribution, and the quality of patient care.

LynxiT has developed an application on the LynxiT Cube platform that ensures the digitization, standardization, and comprehensive control of the process of prescribing, dispensing, and monitoring these medical devices.

The solution enables structured management of the entire lifecycle of Medical Device Prescriptions (PEM), from initial registration to delivery validation, ensuring accuracy, transparency, and integration with existing logistics systems.

Structuring and Centralization of Information

To ensure full traceability, there is a dedicated data structure for managing PEMs, which allows for:

Complete recording of clinical and administrative information
Linking the prescription to the patient
Checking Available Balances for Dispensing
Complete history of transactions and validations

All information is centralized on the platform, eliminating scattered records and reducing the risk of errors or duplication.

Structured Record of the Prescription

There is a specific screen for entering prescriptions directly on the platform, which allows you to:

Standardized Entry of Clinical Data
Identification of the prescribing professional
Setting Quantities and Allocation Periods
Automatic application of eligibility rules and defined limits

The process becomes standardized, auditable, and technically controlled.

Operational Management of Outstanding Prescriptions

The solution includes a comprehensive dashboard for monitoring open prescriptions, allowing technicians to:

Search by user
Check the Status of a Prescription
Delivery Confirmation
Identification of the dispensing location (warehouse or healthcare facility)

At the time of validation, LynxiT Cube automatically checks the available balance for each user, preventing unauthorized allocations and ensuring strict compliance with established rules.

Integration with the logistics system

The solution also includes integration with the health facility’s existing Hospital Management System, enabling:

Recorded consumption automatically generates replenishment requirements
Identification of the prescribing professional
Trigger supply requests
Reduce the risk of stockouts

This integration promotes more efficient inventory management and greater predictability in supply.

Documentary evidence and auditability

At the time of delivery of the devices:

A report is generated for the user to sign
The signed copy is electronically incorporated into the case file
Delivery Confirmation
Formal documentary evidence of the exemption is ensured

The circuit becomes fully auditable, with digital records of each stage.

Monitoring and Control Indicators

Operational and management indicators are provided that enable:

Monitor inventory levels
Track Open Prescriptions
Identify consumption patterns
Support management decisions

The organization now has a consolidated, real-time view of how the process operates.

Features

Organization dedicated to PEM management
Structured Prescription Record
Automatic Balance Check by User
Dispensing Location Management
Integration with the GHAF system
Reports for User Sign-In
Integrated digital archive
Monitoring and Control Indicators

Benefits

Reduction of manual processes and paper
Greater rigor in consumption management
Transparency in the allocation of services to users
Prevention of Improper Assignments
Integration with logistics systems
Enhancing auditability
Improvement in operational efficiency

The application of Management of the Distribution of Incontinence Devices LynxiT transforms a fragmented administrative process into a structured digital workflow, controlled, and integrated.

Greater rigor. Greater oversight. Better management of primary care.